How Melissa Bialla Streamlined Contact Management Between Systems

May 01, 2025


Melissa Bialla
Real estate agent focused on growing her database in the Mill Valley and San Francisco Bay Area

413

Contacts
imported

500+

Mill Valley contacts added

4

Home valuation requests received

❝

Today I got a notification from this guy. He had asked for an evaluation request, I guess he got a home value alert. So I just emailed him back like immediately. That's something!

AGENT SUCCESS STORY
The Challenge: Cross-Platform Contact Management

Melissa Bialla faced a specific technical challenge: efficiently importing contacts from Real Intent into her RealScout platform. She had purchased valuable lead lists, including over 500 potential seller contacts in Mill Valley, but struggled to seamlessly integrate them into her system.

Join 1AgentPerZip™ to receive exclusive, high-intent leads tailored to your zip code. Grow your real estate business with powerful data-driven insights.

I was having trouble with all of my contacts. I've been sending files to RealScout and asking them to add them for me, but it hasn't been a smooth process.

The Solution: Real Intent's Conversion Tool

Working with Real Intent, Melissa learned how to use their conversion tool to transform lead files into a format compatible with RealScout. This eliminated her previous workflow of manually emailing files to RealScout's support team and waiting for them to be added.

❝

This seems easy to me with the conversion tool. Now next time I get my notification I can download it, go to your conversion tool, and your conversion tool will specifically get Real Intent in my contact list.

Tools and Integration

Real Intent

Lead generation platform

Real Scout

Contact database & client portal

Follow Up Boss

Lead follow-up system

What Works & What Doesn't

What Works
• Pinned conversion tool for quick access
• Real-time notifications about lead activity
• Duplicate prevention during import process
• One-click conversion between systems

What Doesn't
• Initial learning curve with conversion process
• Manual downloading still required for each file
• Some lead data requires reformatting
• Non-Real Intent files require different process

Results and Real-World Impact

After implementing the conversion tool, Melissa saw immediate results:

  • Successfully imported 413 contacts into her database

  • Received and responded to a home evaluation request from a lead

  • Significantly reduced time spent on contact management

  • Greater control over her database and lead flow

What Melissa Likes About Real Intent

  • Personalized training: Step-by-step guidance on using tools

  • Responsive support: Team available to help troubleshoot issues

  • Innovative tools: Conversion tool solves specific workflow problems

  • Educational resources: AI master classes provide additional value

I really like his (Aaron’s) Masterclasses. It's amazing and just giving me a better feel. You know, watching him go through stuff... I'm getting more familiar with it.

Join 1AgentPerZip™ to receive exclusive, high-intent leads tailored to your zip code. Grow your real estate business with powerful data-driven insights.