- Pulse by Real Intent
- Posts
- Playbook Series: 5 Cold Emails that Convert + Calendar
Playbook Series: 5 Cold Emails that Convert + Calendar

Cold-to-Warm Emails + 99-Day Send Calendar
This is a preview of a larger, year-long system that nurtures cold leads into warm prospects. The teaser includes a 99-day calendar and 5 sample emails, but the full playbook spans 365 days with 20 tailored templates.
Each email delivers timely local insights and subtle calls to action, spaced strategically to maintain engagement and avoid predictable patterns. The complete system also provides automation blueprints and segmentation strategies, helping you track engagement, personalize follow-up, and optimize results throughout the year
Cold-to-Warm Emails
Phase 1: Warm-Up (Emails 1-4)
The first four emails establish credibility and begin the relationship without asking for anything in return.
Email #1
Warm-Up quick { {CITY}} insider tip
Hi there,
Just noticed someone from { {ZIP}} joined my local market update list. That's your area, right?
Quick insider tip about { {CITY}} — we're seeing homes with updated kitchens selling 12 days faster than similar properties right now. Not huge data, just something I'm noticing on the ground that most reports miss.
I analyze { {CITY}} patterns weekly. Any specific area trends you're curious about?
Cheers,
{ {AGENT_NAME}}
Email #2
Warm-Up saw this { {ZIP}} data point
Hey,
Was running numbers for the { {CITY}} market this morning and noticed something interesting for { {ZIP}} specifically.
Last month's closings show houses with professional photography are selling for 2.4% more than listings with basic phone photos. Small edge, but adds up to real money... about $12K on a median-priced home in your zip.
I track these little advantages for my clients. Reply "STATS" if you'd like me to send over the latest { {ZIP}} market snapshot (no strings).
Thanks,
{ {AGENT_NAME}}
Email #3
Warm-Up { {CITY}} weekend events
Morning!
Thought I'd share a quick list of interesting things happening around { {CITY}} this weekend:
• Farmers Market at Centennial Park (Sat, 8-1)
• Community cleanup at { CITY}} Beach (Sun, 9-11)
• Food Truck Festival downtown (Sat, 4-9pm) 🌮
My clients tell me these local updates are actually helpful... hope you don't mind! I'm always keeping an eye on { {CITY}} happenings as part of my market research.
Enjoy your weekend,
{ {AGENT_NAME}}
Sent from my iPhone
Email #4
Warm-Up hidden gem in { {CITY}}
Hey there,
Just toured a new listing in { {CITY}} that hasn't hit the MLS yet. Made me think of an interesting trend we're seeing...
Homes with dedicated home office spaces are commanding a 3.7% premium right now in { {STATE}}. Post-pandemic shift that's actually accelerating, not fading.
I'm putting together a quick guide on the highest ROI pre-listing improvements for { {CITY}} homeowners based on current buyer preferences. Would that be something useful to have?
Best,
{ {AGENT_NAME}}
Phase 2: Engage (Emails 5-10)
These emails deepen the relationship with more specific market insights and begin introducing light calls to action.
Email#5
Engage new market shift in { {ZIP}}
Quick update,
Just analyzed the latest { {CITY}} data and noticed a shift specifically in { {ZIP}} that hasn't hit the news yet.
Inventory levels dropped 7.2% last month while time-on-market shortened by 4 days. Early indicator that we might be heading into a more competitive spring than analysts predicted for { {STATE}}.
I've created a free custom property value tracker for { {ZIP}} homeowners. It sends automatic monthly updates on your home's changing value based on actual { {CITY}} sales, not just algorithms.
Click here to set up yours: { {CALENDLY_LINK}}
{ {AGENT_NAME}}
{ {BROKERAGE_NAME}}
To view all 20 email templates and unlock the full potential of your outreach, check out our Full Playbook! Elevate your marketing strategy and engage your audience effectively.
99-Day Send Calendar
DAY# | OFFSET | EMAIL_ID | PRIMARY_GOAL |
---|---|---|---|
1 | +0 | Email #1 | Initial introduction and value demonstration |
8 | +7 | Email #2 | Establish data expertise and offer engagement option |
19 | +11 | Email #3 | Demonstrate local knowledge with immediate value |
33 | +14 | Email #4 | Introduce market trends and gauge interest |
54 | +21 | Email #5 | Present market shift and first value-add offer |
68 | +14 | Email #6 | Share insider knowledge and invite to event |
85 | +17 | Email #7 | Encourage direct engagement with survey |
99 | +14 | Email #8 | Showcase market expertise with specific example |